Death by PowerPoint (and how to fight it) by Alexei Kapterev

There are an estimated 300 million users of PowerPoint in the world. There are about one million presentations going on right now. At least 50% of them are unbearable.

Check out these presentation tips by Kapterev and help stop death by PowerPoint.

How to Add a YouTube Video to PowerPoint Presentations

One of the questions I am most often asked about PowerPoint is how to add a YouTube video to PowerPoint presentations.

And inserting YouTube video to your presentations is important.

Mark Kagen in his blog, 7 Lessons from the World’s Most Captivating Presenters suggest that you skip the customary bulleted list and use video to engage your audience.

With video, you can show rather than tell your audience why they should care about your presentation.

Simplicity is the ultimate sophistication ~ Leonardo Da Vinci

It is the emotional part of your presentation that will most often move people to action. Storytelling is one of the best ways to stir up the emotions, and video is one tool that you can use to  tell a story.

You can embed your video or link to your YouTube video. My suggestion would be to embed the video, if possible. When you embed your video, you don’t have to worry about lost files when you give your presentation. But if you need to limit the PowerPoint file size, you can insert a hyperlink to the YouTube video. Either way, make sure that you will have high speed Internet in the location that you will be giving your presentation.

This tutorial will demonstrate how to add a YouTube video to PowerPoint presentations by embedding a YouTube video. I am using PowerPoint 2010.

How to Add a YoutTube Video to PowerPoint Presentations

Note: There have been problems with the YouTube code not working. This tutorial includes the fix for this problem as of October 2013. I credit Ron Bosch for demonstrating the fix in his excellent tutorial Embed Youtube Video in PowerPoint 2010 (Updated Fix).

1. First, go to YouTube and find the video that you wish to show up in PowerPoint.

Under the video, choose Embed. Select Use old embed code. If there is a check by the top box, show suggested videos when the video is finished, remove the check. This option may show videos previews that would embarrass you!

Embed YouTube Video into PowerPoint 2010 Presentation

Embed YouTube Video into PowerPoint 2010 Presentation

.

2. Select the video size of your choice.

Choose the Video Size image

Choose the Video Size

3. Copy the embed code by selecting the code and right clicking in the highlighted area.  Click copy on the shortcut menu.

Copy the Embed Code image

Copy the Embed Code

The code will be held in the clip board (temporary memory).

4. Go to your PowerPoint slide where you want your video clip. Make sure you are in Normal view.

Normal View in PowerPoint image

Normal View in PowerPoint

 

5. Click the Insert Tab and then in the Media Group, click the Video down arrow. Choose Video from Web Site.

Video from Web Site image

Video from Web Site

6. Paste the embed code in the text box.

Paste the embed code into the text box image.

Paste the embed code into the text box.

7. Edit the code.

You must edit your code for your video to work in PowerPoint 2010. It is easy to do. Don’t let all the jumbled up code scare you.

 

Edit the Embed Code image

Edit the Embed Code

Scroll through the code until you find the first address of the YouTube video. It would look something like this:

value=”//www.youtube.com/v/HexiBkfmkFc?version=3&hl=en_US&amp

Did you notice how the http: is missing from the url in the code? Remove the quotation mark (“) and add http: so that the code now looks like this: value = http://www.youtube.com/v/HexiBkfmkFc?version=3&hl=en_US&amp

Now scroll through the code and you will see version = 3

Change the 3 to a 2.

Scroll through the code a little further and you will see the url again. Remove the quotation mark () and add http:

Scroll a little further and again you will see version = 3. Change the 3 to a 2.

Your edited code should look similar to this:

Edited Code image

Edited Code

 

That takes care of all the necessary editing to your code. I knew you could do it!

8. Click Insert

Now test your video. Remember, the video clip will not play in Normal view. You must be in Slide Show view.

If you are confused, watch the video tutorial below where I demonstrate step-by-step how to add a YouTube video to PowerPoint presentations.

Video Tutorial: How to Add a YouTube Video to PowerPoint Presentations

 


Let me know how this works for you.

Please add your questions and comments to the Comment section.

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How to Record Voice Narration to PowerPoint Presentations

Sometimes you may want to add voice narration to a PowerPoint presentation. For example, in online classes you may want to record your voice to the PowerPoint presentation because you will not physically be present to deliver the presentation.

Recording PowerPoint presentations with audio is easy. Follow the written instructions below or scroll down to the bottom and watch the video demonstration.

Note: You will need a microphone. I am using PowerPoint 2010.

How to Record Voice Narration to PowerPoint Presentations

Step # 1 Open your presentation in Normal view, select the slide that you want to add the voice narrative.

Add Narration to PowerPoint image

Add Narration to PowerPoint

Step #2 On the Insert Tab, in the Media group, click the Audio down arrow.

Add Narrative to a PowerPoint presentation.

Add Narrative to a PowerPoint Presentation.

Step #3 Record Narrative.

Record Narration image

Record Narration

On the Record Sound Dialogue box you will see three buttons: 1) Play, 2) Stop, 3) Record.

Play Button image

Play Recording

Stop Recording image

Stop Recording

Record Narrative image

Record Narrative

You can leave the icon visible on the PowerPoint slide and allow your audience to click on the icon to hear the audio, or you can format the audio to play automatically.

How to Format the Audio to Play Automatically

Step #1 Select the audio icon to display the Audio Tools menu.

Audio Tools Menu image

Audio Tools Menu

Step #2 Click the Playback Tab

By the Start On Click, select the drop down arrow and choose Automatically.

Choose Start Automatically

Choose Start Automatically

Test your slide to make sure that everything works properly. Don’t forget you need to be in Slide Show view to test your presentation.

Repeat for all slides that you wish to add a narrative.

You can also embed music or other sound files by clicking on Audio from File. I will cover this in another tutorial.

Don’t forget to save all changes!

Video Tutorial: How to Record Voice Narration to PowerPoint Presentations

Let me know how this works for you. If this helped you, would you please share? What skills are your interested in learning? Please add your questions or comments to the Comment section.

 

You may also be interested in these tutorials.

9 Ways to Significantly Improve Your PowerPoint Presentation

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